Abstract Submission

Congress Late Breaking Abstract Submission Guidelines

Call for Late Breaking Abstracts is now open!
Abstract submissions are welcome for consideration for the International Congress of Antiphospholipid Antibodies, which will be held in 
Manchester, 17 – 20 September 2019.

Call for Submission of Abstracts:

20 May 2019

Abstract Submission Deadline:

1 July 2019

Notification
of Review Outcome:

22 July 2019

Confirm Attendance Deadline:

26 July 2019

Programme Available
Online:

31 July 2019

Submission Process

Submit Late Breaking Abstract

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Abstract Template

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Abstract Example

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The abstract submission process for ICAPA 2019 will be through an online submission portal

Presenting Authors are requested to create an account and submit an abstract for review according to the guidelines set out below. The same account will be used when you register for the conference. Please keep the email and password used to create the account for future use. Please do not create a new account. Should you require any assistance or have a query about online submission, contact ICAPA2019@conferencepartners.com.

IMPORTANT:

  • It is ESSENTIAL that you read the instructions below before you submit.

  • The Presenting Author must submit the abstract and is required to be the corresponding author for that abstract
  • Abstracts must be submitted in English

You do not need to register for the Conference prior to submitting an abstract however following acceptance into the programme you must register by Friday 26 July.

You will be provided with a link to register at this rate in your acceptance email. If you have any queries please contact ICAPA2019@conferencepartners.com. After this date any registrations made by you will be at the prevailing congress registration fee at time of registration/payment. Please be aware that if you do not register by Friday 26 July you may be removed from the programme.

 

Presentation Type

An abstract can be submitted for presentation at the Conference as one of the following categories:

  • Oral Presentation
  • Poster Presentation 

At the review stage, the Programme Committee may change the presentation type submitted by the author to ensure the continuity of the conference programme i.e. oral presentation may be changed to poster presentation OR poster presentation to oral presentation. The presenting Author will be informed of any change to their submitted presentation type at the acceptance notification stage. The decision of the programme committee is final.

Oral Format:
Oral presentations will be 12 minutes long with 3 minutes for questions and answers 

Poster Format:
Accepted posters will be asked to produce a poster for display at the conference. Presenters are asked to take note of the following guidelines when producing their poster:

  • Maximum poster size is A0 (0.84 x 1.19m) (portrait orientation)
  • Keep text to a minimum
  • Ensure any text is in large font
  • Use graphs, charts, and/or tables
  • Ensure contents have a logical flow
  • Make it colourful
  • Removal and collection of posters at the end of the display period remains the responsibility of the presenter. Posters not removed by the indicated take down time will be removed and disposed of. 

Theme

Abstracts must be submitted under one of the conference themes:

1. Basic Science: aetiology including epidemiology
2. Basic Science and pathogenesis
3. Basic Science: placental / pregnancy morbidity
4. Diagnostics: criteria and
non-criteria laboratory tests
5. Diagnostics: imaging and other modalities
6. Classification Criteria

7. Thrombotic disease:
arterial thromboembolism / atherosclerosis
8. Thrombotic disease:
venous thromboembolism
9. Thrombotic disease: cerebral APS
10. Obstetric APS
11. Paediatric APS
12. Catastrophic APS

13. Organ manifestations and APS
14. Therapeutic Aspects
15. Patient Engagement and Education
16. Medical Education
17. Case Reports

Submission Guidelines and Templates

Please adhere to the following formatting guidelines when preparing abstracts for submission for ICAPA 2019. Abstracts which are not correctly formatted will not be reviewed.

How to submit an abstract
The Presenting Author will be the contact person for the abstract and must submit the abstract. Once you enter the online submission portal, start by creating an Account. Please keep a record of the account details you use to set up the account as you will require them to log into both the ICAPA 2019 abstract submission system and Conference registration portals. Upon successful submission of the abstract a confirmation email will be sent to the Presenting Author.

If you have not received a confirmation email, please check that your abstract is not left in and is fully submitted by logging back into the portal and checking on the Edit Abstracts page.

Submission Process:
The online abstract submission system is a simple step by step process and will ask you to input the following details:

  • Title of the abstract (word limit is 15)
  • Presentation type (Oral or Poster)
  • A theme must be chosen from the theme list above
  • Name, affiliation, and job title of Presenting Author (this person will act as the main contact for this abstract; this person must be listed as the first author)
  • Name, affiliation, and job title of co-author(s)
  • Abstract word limit is 250 and a maximum of one table. Word limit is excluding Title, Authors and Affiliations

Complete questions listed in Additional Information.

  1. Indicate your professional status: Other, Post-grad student/trainee non-clinical, Post-grad student/trainee clinical, Under grad student clinical, Undergrad student non-clinical
  2. Do you want your abstract to be published?
  3. Do you want to apply for a bursary?
  4. Are you a: A: Non-clinical Trainee, B: Clinical Fellow, C: Medical Student.

Download the abstract template shown below to create the abstract as a Word document and then save as a Word file for uploading to the system. Only WORD files will be accepted for upload. Graphs and tables may not be included in the abstract.

Abstract Submission Template

Abstracts must be formatted using the ICAPA 2019 template. Abstracts can be submitted in English only. Click on the button to download the template.

Abstract Template

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Abstract Example

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Submit Late Breaking Abstract

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Registration of the Abstract Presenter

Notification will be sent to the Presenting Author on Monday 22 July 2019.

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the conference and paying in full by Friday 26 July 2019.

If a presenter fails to register by Friday 26 July 2019

  • Will be removed from the programme
  • Will be removed from all ICAPA 2019 related publications

Withdrawal Conditions & Change of Presenter

Written notice must be submitted by Friday 26 July 2019 for all withdrawals and change of presenters, contact ICAPA2019@conferencepartners.com.

Terms and Conditions

The abstract submitted adheres to the abstract submission guidelines outlines above.

  • The text of the abstract along with the names and affiliations, poster, PowerPoint presentations and/or additional documents as requested will be published on the conference website and book of abstracts, and that this will not raise any copyright issues.
  • This abstract has only been submitted once for ICAPA 2019.
    A submission as a particular presentation type may be changed to a different type following review in order to be accepted and included in the programme.
  • Presenters may be recorded for live streaming. A recording of the presentation and a copy of the slides may be published online after the conference.
  • It is the responsibility of the Presenting Author to submit the abstract. They are the main contact whose responsibility it is to communicate with other co-authors and ensure that they register to be included in the programme.
  • Accepted authors must register by 26 July to confirm acceptance of their offer in the programme. If accepted authors are not registered by this date, they may be removed from the programme.
  • The abstract submitted is in English.
  • The Presenting Author is available to present at the conference on 17 – 20 September 2019.

If you have any queries regarding the above, please contact the ICAPA 2019 Programme Team ICAPA2019@conferencepartners.com.